Life Cycle of a Health Information System Assignment Paper

Purpose
The purpose of this assignment is to explain the importance of each phase of a system life cycle and the major stakeholder roles in a new system implementation. This assignment is intended to allow you to show evidence of achievement of: Selection of basic project management tools and a detailed communication plan.

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Course Learning Outcomes:
CLO 2: Formulate best options for planning and implementing information systems and applications for the delivery of healthcare. (ILO3)
Course activities related to this CLO include creating a system implementation project plan summarizing scientific evidence related to a practice question and composing a succinct synthesis of the scientific evidence related to a practice question.
CLO 3: Analyze clinical and operational data to inform optimization of: safety, quality and patient and organizational outcomes (Measured by Project Charter/workflow redesign). (ILO6/7)
Course activities related to this CLO include discussing how to analyze data to adopt various process-improvement techniques to identify inefficiencies, ineffective care, and preventable errors to then influence changes associated with system.
CLO 4: Evaluate user experience including goals of usability, consumer safety and healthcare quality. (ILO6/7) Life Cycle of a Health Information System Assignment Paper
Course activities related to this CLO include discussing how to evaluate user experience, describing a process for the evaluation, identifying evaluation criteria to be used, including recommended approach to ensure efficient usability, consumer safety and quality.

Due Date: This assignment is due on Day 7 of the last day Unit 5 at 11:00 p.m. for your time zone.

Requirements
Create an audiovisual presentation that addresses:

The system development life cycle phases and for each phase, what specific departmental roles of employees in each phase.
The identification and roles of at least five internal to the organization stakeholders.
Explain the purpose of a minimum of four key project management tools planned for the project
Develop a detailed communication plan for the project.

The audiovisual or PowerPoint Presentation should be 12 to 20 slides. Upload a PowerPoint file and not a pdf file. Do not exceed 10 minutes. Life Cycle of a Health Information System Assignment Paper

You can use Kaltura or a voice-over Power Point whichever is easiest for you. If you decide to use Kaltura, please upload the original Power Point Slides as a .pptx and not a .pdf.

Your submission should include a cover slide with your group number and group members. Remember to include:

Cover slide
Introduction slide
Content Slide Headings
Conclusion Slide
References slide.

Include a minimum of 4-5 scholarly resources, other than the textbook and other course resources, to support your response. Life Cycle of a Health Information System Assignment Paper

A health informational system is an informatics solution that advances clinical workflows and operational efficiency while improving clinician and patient experience. It generates patient data, then connects and distills it to allow clinicians to see a live, digital patient story. It gives them intelligence for the moment and insights to help them see beyond. A health information system project requires a systems development life cycle (SDLC), a conceptual model describing the stages involved in the project, from the initial feasibility study through the maintenance. The project includes hardware and software components that go through a development process that can be perceived as an iterative process with multiple steps. The SDLC gives a rigid framework and structure that defines the steps and phases involved in the development of the system (Carrol, 2024). This presentation explores the phases involved in the SDLC, the roles at each phase, and the project management tools applied in a health information system project.

The SDLC is a project management model that outlines, designs, develops, tests, and deploys an information system. It defines the necessary steps that are needed to take the project from the conceptualization stage when it is just an idea to the deployment and maintenance stages. It represents a multitude of complex models applied in a health information system project. On a practical level, the SDLC is a general methodology that covers the step-by-step processes needed to create a high-quality system (Correia & Agua, 2023).

There are various SDLC methodologies developed to guide the project processes, such as the agile model, the big bang model, the V-model, the iterative model, the synchronize-and-stabilize model, the build-and-fix model, the spiral model, the waterfall model, the fountain model, the joint application development model, and the rapid application development model. Regardless of the specific model applied for any project, multiple phases are involved, and there is no concrete set number of steps. Approximately seven phases may appear commonly. Each of the seven phases requires different specialists and diverse skills for successful project completion, bringing together an interdisciplinary team that possesses the knowledge and expertise to launch a system that perfectly corresponds to all goals, needs, and expectations (Dennis et al., 2020). Life Cycle of a Health Information System Assignment Paper

Phase 1: planning

This phase defines and describes the existing problems the system project seeks to address. It is the foundation of the SDLC and paves the way for the successful execution of the subsequent phases and, ultimately, a successful system. It engages developers and other stakeholders to outline the system objectives and draw a rough plan of how they envision the system working. In addition, informatics specialists may be engaged to conduct predictive analysis and apply simulation tools to test the early-stage validity of the system as an idea. The project manager uses the predictive analysis and simulation results to build a picture of the long-term resources needed to develop the system and anticipated obstacles. The planning phase identifies how the problem can be solved with certain hardware and software solutions. Crucially, this phase analyzes the costs and resources needed to complete the project and the estimated benefits, financial or otherwise. Besides that, the planning phase defines the system development outline, with the project manager setting time frames and deadlines for the whole project broken down into phases to ensure it is presented in time (Dennis et al., 2020).

Phase 2: Analysis

This phase switches to the research and analysis identifying the project owner’s wants. It involves the project team incorporating more specific data for the new system. The developers generate the system requirements by determining the network and functional requirements. In addition, the system developers evaluate the existing prototypes to identify those with the greatest potential. Besides that, the project team conducts market research whereby the end users are engaged to define their needs and pains, gleaning insight from their feedback and reviews at scale. Furthermore, the team sets concrete goals allocated to the SDLC phases and stages to correspond to the implementation of the specific project features. The information generated during this phase is contained in the requirements specifications that shape the strict project regulations and specify the hardware and software model that will eventually be implemented (Dennis et al., 2020). Life Cycle of a Health Information System Assignment Paper

Phase 3: Design

This phase defines what the finished system will look like. It is a precursor to system development and involves designing and prototyping. It outlines the hardware and software features, including network requirements, user interface and usability, core software features, databases, and system interface. The features help to finalize the system requirements and specifications and create the prototype to get an overall idea of how the system should look. This phase is streamlined by prototyping tools that offer extensive automation and artificial intelligence features. The prototyping tools ensure that the best practices are rigorously adhered to even as multiple prototypes are created and evaluated (Dennis et al., 2020).

Phase 4: Development

This phase creates the system by producing a working solution. The system is created according to the finalized requirements and specifications. The developers use multiple tools and environments to comply with the project specifications and requirements as outlined (Dennis et al., 2020).

Phase 5: Testing

This phase determines whether the developed system is exactly what is needed. It ensures that the system features work correctly and coherently to fulfill the expectations and objectives of users. It involves detecting possible system errors, defects, and bugs, as well as searching for vulnerabilities (Dennis et al., 2020). Life Cycle of a Health Information System Assignment Paper

Phase 6: Integration and implementation

This phase determines how the system is used. Once the system is developed and ready to go, it is made available to the users and deployed. At this stage, the system undergoes final testing through the pre-production and training environment then is presented to the users. In addition, contingencies are put in place when the system is first released to address any unforeseen issues that may arise. The contingencies may include multiple rollback protocols or a canary release that only engages a sample of users before release to all users (Dennis et al., 2020).

Phase 7: Maintenance

This is the final phase of the SDLC process, where the end-users already use the system. During the first few days, weeks, and months, the system might present problems not detected during the initial testing. The project team immediately reacts to the reported issues and implements changes for the system’s convenient and stable usage. This is especially important for large systems with multiple subsystems, for which debugging may not have identified all issues. Instrumentation is applied whereby automated monitoring tools may be used to continuously evaluate the uptime and performance of the system and detect errors while assisting with ongoing quality assurance (Dennis et al., 2020).

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Stakeholders

Three broad groups of internal stakeholders are identified. First, the project build team who includes the project manager, organization liaison, developers, and partners. A good system is a balance between reality and dreams. The end users may sometimes create an unrealistic list of requirements and features. The project build team serves as a voice of reason that keeps the project within a manageable scope by fulfilling as much of the dream as possible while hitting budget, time, and business goals targets. The project manager is responsible for shaping the system development project, including keeping track of all project aspects to maximize efficiency and serving as a contact for other stakeholders. The project manager has the primary interest in creating a solid product and leaving the project owner happy. The organization liaison represents the organization in making final decisions about project scope, budget, and timeline. The developers build the system based on feedback from other stakeholders. They have the technological expertise necessary to advise on which system features are feasible and how long it would take to build the system. The partners are the third-party tools and partners who need to ensure that the system being developed is compatible with their systems (Hardy, 2022). Life Cycle of a Health Information System Assignment Paper